MAC Employee Induction Program

Chapter 2 – Health and Safety 30mins

It is an important duty of the Company, in the conduct of its business operations, to ensure a safe and healthy working environment for all of its employees.  The Company accepts the fact that this imposes a corresponding duty of ensuring that necessary organisation, equipment and training is provided to fulfil this obligation. An effective health and safety policy requires the full collaboration and co-operation of all employees. You are asked to read this policy and accept your own personal responsibility for health and safety at work. 

Purpose

The purpose of the Health & Safety Policy is to outline the health & safety responsibilities of the Company and individuals, and the systems and procedures for ensuring that the highest levels of health & safety are introduced and maintained within the Company. All Company employees, contractors and visitors are responsible for their own health and safety and that of their work colleagues. 

First Aid Arrangements

First Aid boxes are located in the Ground Floor Office, only trained First Aiders should administer first aid and / or issue items from the First Aid box.

Designated First Aiders

  • Ed Walter
  • Tom Wilson

Mental Health First Aider

  • John Kilgour

All injuries, however small, sustained by a person at work must be reported to a Director of the Company and recorded in the accident book. Accident records are crucial to the effective monitoring of health and safety procedures and must therefore be accurate and comprehensive.  The accident book will be held confidentially in the Managing Director’s office and will be reviewed on a regular basis. All accidents may be investigated and a report prepared, with any necessary action being taken to prevent a recurrence of the problem.

Fire Procedures

All employees have a duty to conduct their operations in such a way as to minimise the risk of fire and they are under a duty to report immediately any fire, smoke or potential fire hazards, such as faulty electric cable or loose connections.

Employees should never attempt to repair or interfere with electrical equipment or wiring themselves.  The Company is responsible for the maintenance and testing of fire alarms and firefighting, prevention and detection equipment.

It is our policy to ensure that all reasonable steps are taken:
To prevent fires from starting in the first place by having good standards of housekeeping;
To implement appropriate detection and warning systems;
To ensure that all employees and visitors to our site are made aware of the fire procedures;
To carry out regular inspections and fire drills.

Appointed and Trained Fire Marshals:

  • Mike Stringer
  • James Aire
  • Kaitlyn Christian

Calling the Fire Service 

On discovering a fire, you must raise the alarm immediately so that the building can be evacuated without delay. 

Quickly make your way to the nearest exit with a Break Glass Alarm and activate it by pressing in the centre of the glass panel. 

Call Emergency Services by dialling 999 and ask for immediate assistance, remembering to tell them your name, the name of the Company and the office address. 

Then exit the building immediately. 

You should acquaint yourself with the location of the Fire Exits which will be shown to you on your first day of employment. 

General considerations 

Do not endanger your life or anyone else’s by delaying your exit from the building. 

Do not try to collect your coat or other belongings – they are replaceable, you are not! 

Never go back into a burning building or return to work until told to do so by the Fire Service. 

Please ensure you attend the designated rendezvous point. You should acquaint yourself with its location, in the Achibald Knox Garden, at the end of Athol Street opposite the railway station. 

Do not run in the event of the fire alarm sounding. 

Close any open windows near to your desk. 

Keep low to the floor and crawl if necessary if the room is filled with smoke. 

If your exit from the building is blocked, remain calm, and find a room protected by a fire door(s) that has external windows and is as far away from the source of the fire as possible. 

Do not open a door if you suspect there is smoke or fire behind it – by opening the door you could introduce a fresh source of oxygen to the fire which can create an explosive effect.  
Do not panic. 

Do not try to tackle a fire with the correct fire extinguisher unless you have been trained to do so. 

Fire extinguishers (for use by trained personnel only) 

Water (red) – these are suitable to be used on all non-electrical fires and are situated on the ground floor corridor, the landing of the first floor and the landing of the second floor.  

Carbon Dioxide (black or red) – these are suitable to be used on all fires where electrical equipment is involved and are situated on the ground floor corridor, the landing of the first floor and the landing of the second floor.  

Break Glass Panels – there are break glass panels situated in the corridor of the ground floor, the landing of the first floor and the landing of the second floor.  

Fire Alarm Tests 

You will be informed before a fire alarm test takes place. 

Fire Drills 

Regular fire drills will occur 6 monthly. In the event of a fire or a fire drill please evacuate the building and assemble at the rendezvous point which is at the end of Athol Street towards the railway station. 

Visitors 

All visitors should be accompanied by their host at all times while on Company premises. In the event of an emergency, they should be escorted by their host to the fire rendezvous point. 

Bomb Threats 

It is our policy to ensure that any bomb threats or potential bomb threats are appropriately dealt with to limit any potential damage, injury or inconvenience. 
If an evacuation decision is made, staff should listen to instructions before exiting the building. 

Accidents and Ill Health at Work

Accidents

The following circumstances should be reported VERBALLY immediately to the Health & Safety representative:

  • If you have an accident, injury or illness which affects your ability to carry out your work;
  • If you see an accident involving, or injury sustained by a non-employee, contractor, visitor, or where appropriate a member of the public;
  • If you see any potential accident, incident or dangerous occurrence;
  • If any guards or safety devices are ineffective, defective or have been removed;
  • If a fault occurs to any machinery, plant or equipment which will affect its safe operation;
  • If you have not been properly trained, provided with suitable information with regard to the safe operation of machinery, plant or equipment;
  • If you are not provided with suitable hazard information for a substance;
  • If you are not aware of the correct way of using and handling a substance;